What to consider before
CHOOSING YOUR VENUE

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When planning your wedding, choosing a venue is one the biggest decisions you’ll need to make. Here are some things to keep in mind as you shop around for that perfect space and some planning tips to make the decision easier.

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Is it within your budget? This is the most critical factor to consider before touring. Before you make any venue decisions, make a draft budget. Don’t sign a contract with a venue, regardless of the price, only to realize down the line that you have no money left for that photographer or DJ you really wanted. For most couples, 40-50 percent of the budget will cover the venue, including food and drinks and incidentals like tables, chairs and linens. It’s worth it to explore your options, and consider ways to save on your venue.

 

Does the venue set the tone for the type of event you are planning? Consider your style and personality, the type of wedding you envision, the number of guests, and your event’s date and time.

 

Does the style of the property fit the theme or the vibe you are hoping for guests to experience? If possible, return again to that site during a time when a wedding or other event is taking place to see the site in its full glory.

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Come with a list of questions. Be prepared to maximize your time during your tour. A list of must–haves or deal-breakers would also be a good idea. For example: What is the max guest capacity? If you’re doing ceremony, cocktails, and reception all in one venue, are there spaces for all those events? Are there adequate getting-ready spaces for both sides of the wedding party? Is a band or loud music allowed? Are certain areas of the property off-limits to your guests? Is there ample parking? Adequate facilities?

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Avoid selecting a location by price alone. Most times, you get what you pay for. Maybe the low price quoted does not include anything but the room without tables, chairs, tableware, linens, etc. Be clear on what is included in the venue site’s fee. Determine what items and equipment you’ll need to rent.

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Check the vendor restrictions. Some venues allow you to use your own vendors while others want you to use their list of preferred vendors for catering, wedding planning, etc. If you prefer to choose your own vendors, be sure to pick a venue that allows you to do that. Is there an extra fee if you use an outside service?

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Ask about the rental period. Be sure to ask about the amount of time allocated for your event and be realistic about how long preparations and decorating may take, as well as clean up. Many places charge a fee for going over the allotted time. How early can you set up prior to the event’s start time? Will there be any other events on-site the day of your wedding? Will you be hurried out after your allotted time is over? Be sure to look into overtime fees before signing the dotted line.

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What if the weather turns ugly? If you’re planning an outdoor wedding, inquire about backup options in the event of bad weather. What are the outdoor covered options (tents, pavilions, etc)? Does the venue have suitable indoor spaces or backup plans to ensure a seamless celebration? If the venue can’t guarantee a backup space, consider the option of tent rentals. It is absolutely worth the money to make sure your ceremony and reception don’t get literally washed away.

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Keep an open mind. Remember that all the venues you are considering may not work for your wedding day, but they could be great options for bridal showers, rehearsal dinners, or other pre- or post-wedding events.

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Trust your instincts. Once you’ve toured a few properties, compared the pros and cons, and made sure the venue fits your style and budget, trust yourself! When you know, you know! So, once you’ve done the legwork, reserve your date - the earlier the better as many sites book up months in advance.